Follows the RK Labour Code, signs with NCA RK e-signatures
One HR system that keeps on top oforg structure, timesheets, leave, e-signed orders, approvals
Less routine for HR, more order for the company.
Hiring, leave, timesheets and documents in one system. We’ll show it on your own case in 30 minutes.
- Hikvision access control integration
- Notifications and an AI assistant in Telegram
What ARAI HRMS fixes
Employee data is spread across Excel files and 1C. To check a salary or a hire date, you open several spreadsheets
Everything in one employee recordLeave requests are approved in WhatsApp and Telegram. A month later nobody can find who approved them and when
Approval routesSomeone asks who worked in a department on 1 March, and HR spends half a day matching orders and spreadsheets
HR history by dateManagers don’t know who is late or who works overtime, so they go by gut feeling
Arrival and departure times from access control
From request to signed order
Each request follows its route, and every decision is stored with its author and time. Documents are signed with NCA RK digital signatures.
- 21.10 · 09:12Employee submits a request
- 21.10 · 11:40Manager approves
- 22.10 · 10:05HR prepares the order
- 22.10 · 10:31Order signed with NCA RK signature
Your HR history stays intact
Every transfer, appointment and structural change is recorded with its date. Open any past month and see who worked where, and in which position.
Effective from 12/01/2026
Storekeeper
Warehouse
Effective from 01/03/2026
Sales manager
Sales
Effective from 01/06/2026
Senior specialist
Service centre
current record
Working time based on facts, not impressions
Entry events from Hikvision access control arrive in real time and feed the timesheet, reports and the Activity page.
- Hikvision access control
- Real-time entry events
- Timesheet
- Working time reports
- Activity page
On the Activity page
- Teams compared with the previous period
- Top performers by metric
- What is happening today
- Employee activity profile
Metrics from your other systems can be added via integration.
Answers for management — without manual spreadsheets
Reports open on screen and export to Excel; HR reports also export to PDF.
HR
Filter by department, employee and position.
- T-3 staffing table as of date, PDF
- Headcount as of date
- Headcount and movement for a period: opening, hired, left, closing
- Unused leave of 14 days or more for the year
- Leave taken in advance for the year
- Remote work for a period
Working time
Built from entry and exit records.
- Attendance summary, including late arrivals
- Overtime and undertime
- Planned vs actual working time
- Activity heat map
- Register of violations and anomalies
Company overview dashboard
For managers and HR. Choose which cards to show.
- Absences: current, awaiting approval, by department
- Terminations: in progress, this quarter, by department
- Staffing: fill rate and vacancies by department
Also
- Monthly timesheet with approval and export
- Hires awaiting paperwork
- Order registration logs with numbering gap detection
- Inventory export
ARAI, your AI assistant, always at hand
In the system
- No digging through sections
- Fewer routine questions to HR
- Respects access rights
ARAI HRMS AI assistant
How many days of leave do I have left?
14 days of annual leave left.
Who is on leave today?
Two people are on leave today:
- Aigerim S., until 4 November
- Marat B., until 31 October
Which documents are waiting for my signature?
Two documents are waiting for your signature:
- Leave order, Aigerim S.
- Business trip request, Yerlan M.
In Telegram
- Summaries at the time you choose
- Arrival and departure alerts (with access control)
- Details by replying to a message
ARAI HRMS
bot
Attendance summary
46 of 50 arrived, 3 were late.
09:30
Who is on a business trip now?
10:14
Two people are on business trips:
- Yerlan M., Astana, until 30 October
- Aliya T., Shymkent, until 31 October
10:14
Who is on sick leave today?
10:15
Daniyar K., since 27 October.
10:15
Names and numbers are demo data.
Access and security
Data and actions depend on the role and legal entity.
- Employee registers and staffing table
- Orders and registration logs
- Timesheet and reports
- Requests awaiting approval
- Who on the team is absent today
- Overview of their department
- Requests and tasks
- Work schedule
- Remaining leave
- Personal data encryption
- Personal data is stored encrypted.
- Designed around the Labour Code
- HR processes are designed with the Labour Code of Kazakhstan in mind.
What the system covers
The whole employee journey, from inviting a candidate to offboarding. Plus time tracking, HR documents and reports.
Processes and approvals
Ready processes plus your own editor: stages, routes, deputies, escalation.
Documents
Orders from templates, digital signature, online acknowledgement.
Activity and access control
Plan vs. actual from access control, Hikvision entry photos, GitLab and Jira metrics.
Reports and dashboards
HR and time reports on screen, in PDF and Excel, plus a dashboard for management.
AI assistant, Telegram bot and notifications
ARAI AI assistant, your organisation’s Telegram bot, notifications in Telegram and by email.
Processes and approvals
- Ready processes: leave, remote work, hiring, termination, staffing, timesheet
- Your own editor: stages, variants, start conditions
- Routes: manager, groups, deputies, escalation
- “My requests”, “My tasks” and a personal home page
Documents
- A registry of all documents and registration logs
- Templates in Russian and Kazakh on your letterhead
- One-off documents with routing and acknowledgement
- You set the number format, and numbers run without gaps
Activity and access control
- Plan vs. actual from access control data, today’s attendance
- Profile for 30 days, 3 months, a year: late arrivals and early leaves
- Entry photos from Hikvision terminals
- GitLab, Jira and Confluence metrics and an AI daily summary
Reports and dashboards
- Headcount on a date, staff movement, leave
- Attendance, time balance, plan vs. actual, heatmap
- Anomalies and discipline
- On screen, in PDF and Excel, a “Company overview” dashboard
AI assistant, Telegram bot and notifications
- The ARAI assistant in the app and in Telegram
- Subscriptions and scheduled reports
- Connect your organisation’s Telegram bot: notifications arrive in Telegram and by email
The employee journey
From inviting a candidate to the last working day — every stage in one system.
Hiring
The candidate fills in the form and uploads documents via a link.
Contract changes
Salary, schedule, position — for one employee or in batches.
Working time and timesheets
Calendar, shift schedules and a timesheet with Excel export.
Leave and absences
All absence types, leave balance and schedule under the Labour Code.
Offboarding
Steps, deadlines and documents on one screen.
Hiring
- One-time invite link and job offer for the candidate
- Questionnaire, personal-data consent and document copies online
- Document pack signed by both sides
- Onboarding checklist with deadlines and escalation
Contract changes
- Log of contracts and amendments
- Salary, bonuses, schedule, position, workplace
- Temporary changes and early termination
- Bulk changes with one consolidated order
Working time and timesheets
- One production calendar for everything
- Schedules with shifts, breaks and night hours
- Timesheet: manual edits, code legend, approval
- Timesheet export to Excel
Leave and absences
- All types: vacation, sick leave, parental leave, trips, remote work
- Leave balance by working year (Art. 91 of the RK Labour Code)
- Leave schedule (Art. 93) and minimum-part check (Art. 92)
- Cover while someone is away
Offboarding
- One screen: next step, owner, deadline, documents
- HR reviews the order
- Mutual agreement: both signatures on the same document version
- Redundancy and liquidation follow their own rules
Foundation
The data everything else relies on.
Org structure and staffing
Org structure with change history, versioned staffing table with vacancies.
Employees
Profile with history, copies of personnel file documents, import from Excel.
Inventory
Issue and return of equipment with full history.
Org structure and staffing
- Org chart as a tree or diagram, now and in the past
- Staffing table versions, vacancies, fill rate
- Salary checks and approval by order
- Reference data: positions, grades, MCI, travel allowances
Employees
- Profile with change history and copies of personnel file documents
- Flags missing documents
- Extra pay on top of salary, with an archive of terms
- History import from Excel: template, check, load
Inventory
- Registry with inventory numbers, Excel import
- Issue and return with history
- Statuses: in repair, lost, written off
- Assets shown on the employee profile
Platform
Access, security and connections to your systems.
Administration and security
Roles and rights, several legal entities, encrypted personal data, password or Google sign-in.
Integrations
Hikvision, API for any access control, GitLab, Jira, MCP.
Administration and security
- Roles, permissions and access scopes, change log
- Several legal entities with strictly separated data
- Encrypted personal and salary data, every personal-data view is logged
- Password or Google sign-in, interface in ru, kk, en
Integrations
- Ready-made Hikvision connector
- API to connect any access control system
- GitLab, Jira, Confluence, ShadowMetrics
- MCP for external AI tools with personal tokens
What ARAI HRMS looks like
Real screens from the product. All names and numbers are demo data.
How we get you started
Demo
We show the system on your scenarios and answer your questions.
Setup
We configure the org structure, roles and legal entities.
Data import
We import your data from Excel files.
Launch
We onboard your employees and support the launch.
Pricing
Depends on the number of employees and the modules you need. We will calculate it during the demo.
Request a quoteQuestions and answers
Didn’t find your answer? Ask during the demo — we’ll show the system on your own scenarios.
Request a demoCan we work with several legal entities?
Yes. Data and access rights are separated by legal entity.
Which languages does the interface support?
Russian, Kazakh and English.
Which access control systems are supported?
Currently Hikvision.
How are documents signed?
With NCA RK digital signatures.
Can we move data from our current spreadsheets?
Yes, data is imported from Excel files.
28/10/2026
See ARAI HRMS on your own tasks
Leave your contacts and we will get in touch to schedule a demo.